Executive Search Team Coordinator

The Role

Principle Accountabilities

• Lead and coordinate complex, multi‑region executive hiring processes, ensuring a premium, confidential and seamless experience for senior leadership candidates.
• Act as a trusted partner to internal executives and external search providers, managing high‑level briefings, assessments and cross‑regional stakeholder communication.
• Orchestrate global interview and assessment logistics — including senior‑level scheduling, travel arrangements, preparation of materials and management of feedback — with precision and discretion.
• Maintain rigorous ATS data integrity and governance compliance, while identifying opportunities to streamline processes and enhance operational efficiency.
• Manage executive‑level documentation, reporting and vendor coordination, including invoice reconciliation and procurement activities, ensuring accuracy and high service standards.
• Support strategic team operations through global meeting and event facilitation, action tracking and continuous improvement informed by qualitative and quantitative stakeholder insights.

Skills and Experience Required

• Proven experience supporting executive‑level recruitment or senior leadership teams within a global, matrixed organisation, ideally gained in executive search, professional services, or corporate talent acquisition.
• Strong organisational agility, with the ability to balance multiple high‑priority tasks across different time zones and cultural contexts.
• Excellent interpersonal and stakeholder management skills, with the confidence and gravitas to engage effectively with senior leaders and external partners.
• Demonstrates the highest levels of discretion, integrity, and sound judgement when handling sensitive or confidential information.
• Proficient in the Microsoft Office suite and experienced in using applicant tracking systems, preferably Lumesse or similar enterprise platforms.
• A proactive, self‑motivated individual with a solutions‑focused approach and a commitment to delivering an outstanding candidate and stakeholder experience.

What We Offer

In return for playing your part in building our future, you will receive a comprehensive compensation package with salary, bonus scheme and many extras including a great pension scheme, generous holiday entitlement and hybrid/flexible working opportunities as well inspiring places to work and collaborate with purpose. Here at Imperial we will give you the opportunity to grow and learn, innovate at pace and be a part of our purpose to forge a path to a healthier future for moments of relaxation and pleasure for our consumers.

Everyone Belongs

Everyone belongs in Imperial. We are proud of being a truly inclusive organisation. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence. We give fair and equal consideration to all our applicants. Please contact us at recruitment@impbrands.com to let us know if we can provide support in helping you complete an application and/or attend an interview.

About Us

We're a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by 25,000 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success all supported by our award-winning development programmes that creates exciting and rewarding career opportunities for all.  Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.