Office Manager (m/f/d)

The Role

As an Office Manager, you will take on a central role within our team.

In this position, you ensure that everything in the office runs efficiently. You support the team with day-to-day tasks, take full responsibility for travel organization, and assist with planning internal and external events.

When required, you will also take on tasks as a personal assistant.

Your points of contact are our office staff, our Field Force (when Sales Support is unable to assist them), as well as our colleagues in the DACH cluster. You report directly to the Market Manager and indirectly to our P&C Manager.

Location: Vienna, Austria

 Minimum salary: from €45.000,00 gross per year

Principle Accountabilities

• Handling office tasks such as reception, mail, and ordering office supplies as well as food and beverages.
• Acting as the main point of contact for facility management, the landlord, and technical matters.
• Organizing team and external events.
• Travel management for the team in Austria and administration of orders.
• Supporting the onboarding of new employees (keys, codes, alarm system) as well as occupational health management.
• Managing the Market Manager’s calendar and supporting the Sales Assistant as needed (e.g. vacation cover, high workload).

Skills and Experience Required

• Completed secondary education (AHS or HAK) and experience in office management
• Excellent organizational skills and the ability to multitask
• Very good German skills, spoken and written
• Good English skills
• Open-minded, motivated, and resilient under pressure
• Independent, structured, and solution-oriented working style

Interested?

Interested applicants should apply with their CV and explain their suitability for the position in a few sentences

What We Offer

In return for playing your part in building our future, you will receive a comprehensive compensation package with salary and further benefits as well inspiring places to work and collaborate with purpose. Here at Imperial we will give you the opportunity to grow and learn, innovate at pace and be a part of our purpose to forge a path to a healthier future for moments of relaxation and pleasure for our consumers.

Everyone Belongs

Everyone belongs in Imperial. We are proud of being a truly inclusive organisation. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence. We give fair and equal consideration to all our applicants. Please contact us at recruitment@impbrands.com to let us know if we can provide support in helping you complete an application and/or attend an interview.

About Us

We're a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by 25,000 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success all supported by our award-winning development programmes that creates exciting and rewarding career opportunities for all.  Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.

As a matter of policy, Imperial Tobacco or its subsidiaries never requests or requires payment as part of any recruitment process.