Office Coordinator

The Role

We are looking for a proactive, organised and people-focused Office Coordinator to join our team in Prague.

This role is ideal for someone who enjoys working in a fast-paced office environment, creating a welcoming experience for employees and visitors, and keeping day-to-day operations running smoothly. You will play a key role supporting the office, reception activities, and the wider People & Culture team.

This is a fantastic opportunity to join a global business while working closely with local and cluster teams in a dynamic and collaborative environment.

Principle Accountabilities

• Manage the day-to-day running of the reception and office environment, ensuring everything operates smoothly and efficiently
• Welcome visitors, manage incoming calls, meeting room bookings and provide a professional front-of-house experience
• Coordinate office supplies, equipment, vendors and facilities services including maintenance, cleaning and building management
• Support office administration including purchase orders, invoices, courier services, document management and office budgets
• Provide administrative support to the People & Culture team, including onboarding coordination, training logistics and employee documentation
• Support internal events, team meetings and office activities while helping maintain a positive employee experience

Skills and Experience Required

• Previous experience in an Office Coordinator, Office Management, Reception, HR Coordination or Administrative Support role, ideally within an international or fast-paced office environment
• Fluent Czech and confident English language skills, with excellent written and verbal communication
• Highly organised with strong attention to detail and the ability to manage multiple priorities independently
• Proactive and solutions-oriented, with the confidence to take ownership, use initiative and work autonomously
• Professional, approachable and service-focused, with a strong ability to build relationships and create a positive employee and visitor experience
• Confident using Microsoft Office and administrative systems; experience with invoices, office budgets, suppliers or People & Culture/HR administration would be an advantage

What We Offer

In return for playing your part in building our future, you will receive a comprehensive compensation package with salary, bonus scheme and further benefits as well inspiring places to work and collaborate with purpose. Here at Imperial we will give you the opportunity to grow and learn, innovate at pace and be a part of our purpose to forge a path to a healthier future for moments of relaxation and pleasure for our consumers.

Everyone Belongs

Everyone belongs in Imperial. We are proud of being a truly inclusive organisation. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence. We give fair and equal consideration to all our applicants. Please contact us at recruitment@impbrands.com to let us know if we can provide support in helping you complete an application and/or attend an interview.

About Us

We're a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by 25,000 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success all supported by our award-winning development programmes that creates exciting and rewarding career opportunities for all.  Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.

As a matter of policy, Imperial Tobacco or its subsidiaries never requests or requires payment as part of any recruitment process.

Everyone Belongs