Assistant – Department Leadership Support

The Role

As the Assistant to the Poland Management and CEE Team, you will play a key role in driving smooth and efficient operations. You’ll be the go-to person for high-level administrative support, ensuring seamless communication, coordination of meetings and travel, and meticulous handling of documentation. Your contribution will help the leadership team stay connected, and empowered to lead with impact across the region.

Principle Accountabilities

· Provide proactive support to the local management team by planning, organizing, and coordinating meetings, as well as preparing high-quality presentations and translations.

· Manage all correspondence and documentation with precision, ensuring proper administration, filing, and confidentiality.

· Organize and oversee business travel arrangements, including bookings, itineraries, and expense coordination.

· Handle all logistical and organizational aspects related to guest visits, ensuring a smooth and professional experience.

· Monitor office supplies and ensure consistent availability to support daily operations.

Skills and Experience Required

· Proven experience in administrative roles within large, dynamic organizations.

· Advanced command of English, both written and spoken, enabling clear and professional communication.

· Strong working knowledge of MS Office, with the ability to create polished documents, presentations, and reports.

· Exceptional organizational skills, with a proactive, self-driven approach and the ability to manage multiple priorities independently.

· Excellent interpersonal and collaboration skills, with the confidence to engage effectively across diverse teams and all levels of the organization.

· A motivated mindset, eager to take initiative, solve problems, and contribute to a high-performing team environment.

What We Offer

In return for playing your part in building our future, you will receive a comprehensive compensation package with salary, bonus scheme and further benefits as well inspiring places to work and collaborate with purpose. Here at Imperial we will give you the opportunity to grow and learn, innovate at pace and be a part of our purpose to forge a path to a healthier future for moments of relaxation and pleasure for our consumers.

Everyone Belongs

Everyone belongs in Imperial. We are proud of being a truly inclusive organisation. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence. We give fair and equal consideration to all our applicants. Please contact us at recruitment@impbrands.com to let us know if we can provide support in helping you complete an application and/or attend an interview.

About Us

We're a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by 25,000 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success all supported by our award-winning development programmes that creates exciting and rewarding career opportunities for all.  Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.

As a matter of policy, Imperial Tobacco or its subsidiaries never requests or requires payment as part of any recruitment process.