Personal Assistant (m/w/d) (Hybrid)

The Role

We’re seeking an experienced and highly organised Team Assistant & Project Coordinator to support senior team members and contribute to the broader success of the team. This role goes beyond traditional administrative responsibilities and offers the opportunity to drive and manage initiatives that enhance team operations, engagement, and internal collaboration.

You will operate at the heart of a dynamic and international function, ensuring seamless day-to-day operations while also coordinating selected internal projects. These include initiatives related to employee experience, communication, and team culture, including planning engagement activities, recognising key milestones, and fostering inclusivity. You will work closely with team members and stakeholders across functions, becoming a valued and trusted partner.

Principle Accountabilities

• Provide proactive and high-quality administrative support to senior team members, including calendar and travel management, meeting coordination, and preparation of briefing materials.
• Manage team-level logistics such as internal meetings, townhalls, team offsites, and business reviews.
• Support expense management and reporting via Concur and SAP.
• Coordinate internal projects aimed at improving team effectiveness, engagement, or operational excellence (e.g., onboarding programs, process optimisations, knowledge-sharing frameworks).
• Draft clear and engaging internal communications, presentations, and updates on behalf of the team or key members.
• Maintain and enhance internal administrative systems and digital collaboration platforms (e.g., SharePoint, Teams).

Skills and Experience Required

• Strong organisational skills and a proactive, structured way of working
• Excellent interpersonal and communication skills, with the ability to build trusted relationships across all levels
• Professional presence with a high level of discretion and integrity
• Fast learner with a solution-oriented mindset and strong sense of responsibility
• Fluent in English (written and spoken); German is a plus
• Curious, solution-oriented, and motivated to shape internal processes and team culture

What We Offer

In return for playing your part in building our future, you will receive a comprehensive compensation package with salary, bonus scheme and further benefits as well inspiring places to work and collaborate with purpose. Here at Imperial we will give you the opportunity to grow and learn, innovate at pace and be a part of our purpose to forge a path to a healthier future for moments of relaxation and pleasure for our consumers.

Everyone Belongs

Everyone belongs in Imperial. We are proud of being a truly inclusive organisation. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence. We give fair and equal consideration to all our applicants. Please contact us at recruitment@impbrands.com to let us know if we can provide support in helping you complete an application and/or attend an interview.

About Us

We're a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by 25,000 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success all supported by our award-winning development programmes that creates exciting and rewarding career opportunities for all.  Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.

As a matter of policy, Imperial Tobacco or its subsidiaries never requests or requires payment as part of any recruitment process.