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PA (Personal Assistant)

Liverpool, England, United Kingdom

PA (Personal Assistant)

  • NE03249
  • Liverpool, England, United Kingdom

The Role

Personal Assistant

Liverpool

About Us

We're a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by over 27,500 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo. Our agility and entrepreneurial spirit, alongside award winning development programmes, enable innovation and success while creating exciting and rewarding career choices. As we move forward, our customers will be at the heart of what we do, evolving to needs and expectations and committing to a more meaningful contribution to harm reduction by building a successful NGP business. Integral to our long-term success is our sustainability strategy, behaving responsibly and supporting our ambitions, all underpinned by high governance. Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.

The Role

To provide efficient and effective administrative, secretarial, and organisational support to the Global Innovation Director and ad hoc secretarial support to senior managers within Innovation as well as admin support for the Liverpool site.

Principle Accountabilities

  • To provide a Personal Assistant service for the Global Innovation Director and extended Innovation Leadership team (Liverpool based).
  • To manage, proactively and extensively, diary, email correspondence, complex travel & meeting arrangements & international workshops, innovation leadership meeting team agenda and notes.
  • Preparation of briefing packs for meetings, preparation of Power Point presentations, budget reports, expenses & invoicing and to follow-up with others on workflows & actions to ensure their completion
  • To operate with autonomy in the absence of the Global Innovation Director, to ensure that issues arising are appropriately addressed, workflows continued, and actions completed
  • To provide secretarial support to other senior managers in the innovation team – especially where complex travel or large international meeting arrangements are required,
  • Work closely with the PA/EA network across the GCO and wider Imperial Brands Company to support each other during busy periods, ensure continuity in times of absence and ensure smooth running of the administrative side of the department.

Key Relationships

Internal

  • Global Innovation
  • GSC
  • GCO Teams
  • PA’s
  • Enabling Functions

External

  • Travel agencies, event agencies.
  • Suppliers and service providers
  • External stakeholders / 3rd parties / partners

Education, Key Skills & Experience

Essential

  • Experience of providing full personal assistant and secretarial service to senior managers with international scope
  • Proficient in use of all aspects of Microsoft Office, especially power point, excel and word
  • Experienced in arranging national/international travel with complex itineraries
  • Excellent interpersonal skills, collaborating with diverse team and professional approach to work
  • Needs to be:
    • Organisationally and administratively strong
    • Capable of multi-tasking
    • Orderly & Logical
    • Flexible and discreet
    • Self-motivated & pro-active
    • Decisive & able to operate with autonomy
    • Strong communication skills
    • Capable of maintaining confidentiality
    • Innovative in approach
  • Capable of implementing and operating efficient document storage and retrieval systems
  • Experience in searching electronic & hardcopy information sources and providing unbiased summaries of data
  • Ability to interact with staff and stakeholders, both internal and external, at all levels
  • Excellent written & spoken English (a second language is an advantage).

Desirable

  • Background understanding of scientific terms an advantage
  • Strong digital skills an advantage
  • Significant experience in similar role is desirable

What We Offer

Competitive salary, bonus scheme, pension, and 25 days holiday (with an additional 4 days on top to cover the Christmas period, and bank holidays), flexible working policy, corporate discounts, Health Cash Plan, and other wellbeing initiatives.

Next Steps

Interested applicants are encouraged to apply, highlighting their suitability for the above role.

Apply Now

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1901

The year Imperial was founded through the
coming together of 13 UK family-run
businesses

33,000

Imperial employees worldwide

160

Number of markets worldwide in which our products are sold