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Office Management Assistant Parttime

Amsterdam, North Holland, Netherlands

Office Management Assistant Parttime

  • WE00610
  • Amsterdam, North Holland, Netherlands

About Fontem and Imperial Brands

We're a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by over 27,500 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo. Our agility and entrepreneurial spirit, alongside award winning development programs, enable innovation and success while creating exciting and rewarding career choices.

As we move forward, our customers will be at the heart of what we do, evolving to needs and expectations and committing to a more meaningful contribution to harm reduction by building a successful Next Generation Product business. Integral to our long-term success is our sustainability strategy, behaving responsibly and supporting our ambitions, all underpinned by high governance.

Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.

The role

Fontem Ventures, a subsidiary of Imperial Brands plc has a clear mission to deliver harm reduced nicotine products to consumers and is a leader in next generation technology. We are looking for an Office Management Assistant for our Fontem Ventures office in Amsterdam. In this role you will be the first point of contact for our company. You will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. You are responsible for developing office communication protocols, streamlining administrative procedures, inventory control, Executive Leader support and much more.

We are looking for an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and who enjoys the administrative challenges of supporting an office of diverse people. This position can be filled fulltime or parttime.

Key accountabilities

  • The welcoming of visitors, parking registration, keeping visitors records and giving directions to offices;
  • Phone: answer, screen and forward incoming phone calls;
  • Email inbox management for internal and external traffic;
  • Office supply / inventory management;
  • Mail management: receive, sort and distribute daily mail/deliveries;
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges);
  • Part of the Social Committee supporting with company events and administration;
  • Support Crisis Response Team (i.e, Covid) with related activities;
  • Management support: diary management and arranging appointments, booking meeting rooms and conference, catering facilities, arrange travel and accommodations, prepare and submit senior leaders monthly expenses;
  • Building maintenance and 3rd party relationships;
  • Ensure that health and safety policies are up to date in conjunction with HR.

Skills & experience

  • Proven work experience as a Receptionist, Front Office Representative or similar role;
  • High school degree; additional certification in Office Management is a plus;
  • ERT certification or willingness to obtain this;
  • Proficiency in Microsoft Office Suite;
  • Hands-on experience with office equipment;
  • Professional attitude and appearance;
  • Ability to be resourceful and proactive when issues arise;
  • Excellent organizational skills;
  • Solid written and verbal communication skills in English and Dutch.

What we offer

For this role we offer a competitive package of salary, bonus scheme, pension and 25 days holiday + 9 days ADV.

Next steps

Interested applicants should apply with their current CV highlighting their suitability for the role. 

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1901

The year Imperial was founded through the
coming together of 13 UK family-run
businesses

33,000

Imperial employees worldwide

160

Number of markets worldwide in which our products are sold