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Executive Assistant to Chief People & Culture Officer (Fixed Term)

London, England, United Kingdom

Executive Assistant to Chief People & Culture Officer (Fixed Term)

  • NE02778
  • London, England, United Kingdom

About us

We're a truly international company, forth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by over 27,500 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo. Our agility and entrepreneurial spirit, alongside award winning development programmes, enable innovation and success while creating exciting and rewarding career choices.

As we move forward, our customers will be at the heart of what we do, evolving to needs and expectations and committing to a more meaningful contribution to harm reduction by building a successful NGP business. Integral to our long-term success is our sustainability strategy, behaving responsibly and supporting our ambitions, all underpinned by high governance.

Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.

 

Please note this is a 12 month fixed term role. 

The Role

To provide comprehensive and professional executive support to the Chief P&C Officer to enable them to function effectively and focus on delivery of the business strategic objectives.

Please note this is a 12 month fixed term role. 

Accountabilities

  • Anticipating and managing the complex workload, diary, accommodation, events and international travel requirements, ensuring appropriate deadlines are met and priorities are met efficiently. Personally ensures any hotel and meeting venues and arrangements are fit for purpose.
  • Acting as an ambassador for the Chief People & Culture Officer within the business
  • Comprehensive inbox management such as checking emails and ensuring queries are correctly answered or forwarded to the relevant person for action and following up.
  • Dealing with confidential matters with a very high level of professionalism, discretion and confidentiality
  • Handles request and enquiries autonomously to resolve and relieve Chief People & Culture Officers workload and inbox of routine matters.
  • Independent and creative thinking regarding delivery of areas of responsibility i.e. is there a better way to do something
  • Meeting and greeting internal contacts and external guests (including key customers, suppliers, third party partners.)
  • Collating and sending out agendas, taking and circulating minutes, following-up to ensure action points are completed.
  • Processing invoices, expenses and also ad hoc payment requests. Double checking invoices are correct before being presented for final approval.
  • Liaising with other EAs to develop optimum ways of working, cover for each other absence and working together on collective, ad hoc projects.
  • Provide escalation support to the London Office Manager

Essential Skills and experience required

  • Proven track record of providing professional, confidential Executive assistant support to C-Suite in a corporate, fast moving international environment.
  • Proven experience of working in large global organisations 
  • Previous or current experience of being an EA to Global Head of P&C in FTSE companies
  • Demonstrates tact, judgment and discretion in handling internal and external matters and contacts.
  • Ability to handle requests and enquiries autonomously with little direction
  • Experience of complex diary management and making international travel, hotel and events arrangements including organising and managing wide range of visa requirements
  • Experience of successfully working with executive management.
  • Good sense of business acumen to communicate effectively with senior management
  • Good planning and organisational skills with strong attention to detail.
  • Copes well under pressure
  • Has advanced MS office skills (Advanced knowledge of Outlook, Word, Excel and Powerpoint)
  • Numerate
  • Is a good communicator
  • A self-starter – spots potential issues, acts quickly to resolve them and proactively suggests and develops optimum solutions and processes.

What we offer

Imperial Brands offer a competitive package of salary, bonus scheme, pension and 25 days holiday (with an additional 4 days on top to cover the Christmas period and bank holidays).

Next steps

Interested applicants should apply with their CV highlighting their suitability for the role. 

Apply Now

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1901

The year Imperial was founded through the
coming together of 13 UK family-run
businesses

33,000

Imperial employees worldwide

160

Number of markets worldwide in which our products are sold