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Executive Assistant

121 Winterstoke Road, 121 Winterstoke Road London, England, United Kingdom, SE6 4XE

Executive Assistant

  • NE02764
  • 121 Winterstoke Road, 121 Winterstoke Road London, England, United Kingdom, SE6 4XE

About us

We're a truly international company, forth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by over 27,500 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo. Our agility and entrepreneurial spirit, alongside award winning development programmes, enable innovation and success while creating exciting and rewarding career choices.

As we move forward, our customers will be at the heart of what we do, evolving to needs and expectations and committing to a more meaningful contribution to harm reduction by building a successful NGP business. Integral to our long-term success is our sustainability strategy, behaving responsibly and supporting our ambitions, all underpinned by high governance.

Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.

The role

The role of the Executive Assistant to Chief Legal and Corporate Affairs Officer is to provide comprehensive and professional executive support to the Chief Legal and Corporate Affairs Officer; to enable them to function effectively and focus on the delivery of the business’s strategic objectives.

Principle accountabilities

  • Anticipating and managing the Chief Legal and Corporate Affairs Officer’s complex workload, diary, accommodation, events and international travel requirements, ensuring appropriate deadlines are met and priorities are met efficiently. Personally ensures any hotel and meeting venues and arrangements are fit for purpose.
  • Acting as an ambassador for the Chief Legal and Corporate Affairs Officer within the business
  • Comprehensive inbox management such as checking emails and ensuring queries are correctly answered or forwarded to the relevant person for action and following up.
  • Dealing with confidential matters with a very high level of professionalism, discretion and confidentiality
  • Handles requests and enquiries autonomously to resolve and relieve the Chief Legal and Corporate Affairs Officer’s workload and inbox of routine matters.
  • Independent and creative thinking regarding the delivery of areas of responsibility i.e. is there a better way to do something
  • Meeting and greeting internal contacts and external guests (including key customers, suppliers, and third-party partners.)
  • Sending out agendas, taking and circulating minutes, and following up to ensure action points are completed.
  • Supporting the Chief Legal and Corporate Affairs Officer and some assigned members of the leadership team with projects and activities as required.
  • Processing invoices, expenses and also ad hoc payment requests. Double-check that invoices are correct before being presented for final approval.
  • Liaising with other EAs to develop optimum ways of working, cover for each other absence and work together on collective, ad hoc projects.

Essentiial Skills and experience

  • Proven track record of providing professional, confidential Executive assistant support to C-Suite in a corporate, fast-moving international environment.
  • Previous experience of working within large global organisations
  • Previous FMCG experience
  • Previous experience of working within a legal environment and / or team
  • Experience of working with board members and chair persons
  • Demonstrates tact, judgment and discretion in handling internal and external matters and contacts.
  • Ability to handle requests and enquiries autonomously with little direction
  • Experience in complex diary management and making international travel, hotel and events arrangements including organising and managing a wide range of visa requirements
  • Experience of successfully working with executive management.
  • Good sense of business acumen to communicate effectively with senior management
  • Good planning and organisational skills with strong attention to detail.
  • Copes well under pressure
  • Has advanced MS office skills (Advanced knowledge of Outlook, Word, Excel and Powerpoint)
  • Numerate
  • Excellent communication skills both written and verbal
  • A self-starter – spots potential issues, acts quickly to resolve them and proactively suggests and develops optimum solutions and processes.
  • High critical thinking and problem-solving capabilities
  • Good typing speed (RSA Grade 1 or equivalent)
  • Fluent spoken and written English
  • Due to the nature of this role, able to work flexibly outside of regular hours if required
  • A collaborative team player  

What we offer

Imperial Brands offer a competitive package of salary, bonus scheme, pension and 25 days holiday (with an additional 4 days on top to cover the Christmas period and bank holidays) and hybrid work.

Next steps

Interested applicants should apply with their CV highlighting their suitability for the role. 

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1901

The year Imperial was founded through the
coming together of 13 UK family-run
businesses

33,000

Imperial employees worldwide

160

Number of markets worldwide in which our products are sold